2007-12-08 29th Annual Meeting of Members, Fort Collins, Colorado, USA

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Minutes of the 29th Annual ISUS Membership Meeting
December 8, 2007

Delatour Room of the Fort Collins Main Public Library
201 Peterson St., Fort Collins, Colorado, USA.

Present at the Annual Meeting:

  • Phillip Porter, President, Regular member
  • Robin Sims, Vice President, Guest, ICR
  • Bruce Peret, Secretary, Lifetime member, ICR
  • Rainer Huck, Treasurer, Lifetime member, ICR
  • Ronald Satz, Chairman of the Board, Lifetime member, ICR
  • Douglas Bundy, Regular member, ICR
  • Dee Sowell, Guest

Note: All times listed are in US/Mountain time zone.

10:10am: President Porter called the annual meeting to order. The meeting was broadcast over the Internet via the ISUS ICR (Vereconference). Mr. Porter and Mrs. Sowell were physically present at the meeting place. All others attended via the ICR, due to bad weather conditions.

10:13am: Phil Porter made the motion to the members:

I move that the Trustee positions held by Ronald Blackburn, David Faust, David Halprin, William Mitchell and Hoyt Stearns are declared to be vacant. These people were not members in good standing when they were elected which is required by Bylaws Section 5.2. Thus they are not valid Trustees. The remaining validly elected Trustees are empowered by Bylaws Section 5.4 to fill those vacant positions unless they are filled during this meeting.

Bylaws Section 5.2 states:

5.2. The Board of Trustees shall be composed of not more than fifteen (15) members, but no act of ISUS shall be void because, at any time, there be fewer than 15 Trustees in office. No person shall be eligible for election as a Trustee who is not a member in good standing at the time of his election.

10:15am: Motion seconded by Bruce Peret. Douglas Bundy questioned whether this should be a Board or member action. It was decided that the membership should make the vote, as the membership is responsible for the election of Trustees.

10:17am: Vote called.

  • Phillip Porter -- Aye
  • Robin Sims -- Aye
  • Bruce Peret -- Aye
  • Rainer Huck -- Aye
  • Ronald Satz -- Aye
  • Douglas Bundy -- Aye

Motion passes unanimously; 6 Aye, 0 Nay, 0 Abstain.

10:19am: Phil Porter made the motion to the members:

I move that the Board of Trustees find and appoint members in good standing who are eligible for election as provided in Bylaws Section 5.4 to replace Dan McCann and Robin Sims, whose terms expired in 2006 and who are not currently members in good standing. These two Trustees may serve as Trustees until their successors are chosen as provided for in Bylaws Section 5.3.

Bylaws Section 5.4 states:

5.4. In the event any Trustee shall by death, resignation, incapacity to act or otherwise, cease to be a Trustee during his or her term, his or her successor may be chosen by the Board and shall hold office during the remainder of the unexpired term of his or her predecessor. In no case may a person be appointed to serve as a Trustee who is ineligible for election as a Trustee.

Bylaws Section 5.3 states:

5.3. The Board of Trustees shall be divided into three classes. At each Annual Meeting of ISUS one-third (1/3) of the membership of the Board of Trustees shall be elected for a term of three (3) years. Each trustee shall hold office for three years and until his successor shall be chosen. Directors shall be eligible for re-election.

Seconded by Bruce Peret. Ron Satz moves to amend the motion to strike Dan McCann, whom has already indicated that he cannot continue on as a Trustee at this time, due to lack of personal concerns. Amendment seconded by Bruce Peret; accepted as friendly amendment. Motion now reads:

I move that the Board of Trustees find and appoint a member in good standing who is eligible for election as provided in Bylaws Section 5.4 to replace Robin Sims, whose term expired in 2006 and who is not currently a member in good standing. This Trustee may serve as a Trustee until his successor is chosen, as provided for in Bylaws Section 5.3.

10:20am: Discussion followed; Robin Sims agreed to renew his membership and continue on as a Trustee. Link to PayPal membership signup form provided by Secretary Bruce Peret.

10:20am: Vote called.

  • Phillip Porter -- Aye
  • Robin Sims -- Aye
  • Bruce Peret -- Aye
  • Rainer Huck -- Aye
  • Ronald Satz -- Aye
  • Douglas Bundy -- Aye

Motion passes unanimously; 6 Aye, 0 Nay, 0 Abstain.

10:21am: Phil Porter opened the floor for nominations of Trustees, and made the nominations:

I nominate as Trustees KVK Nehru and Michael Wells, whose terms expired in 2006, to terms which will expire in 2009. I further nominate as Trustees Phillip Porter, whose term expired in 2006, and Rainer Huck, whose term expires in 2007, to terms which will expire in 2010.

Rainer Huck nominates Robin Sims. Secretary Bruce Peret replies that Robin Sims is not currently a member of ISUS. President Phil Porter states that Robin Sims is not eligible for nomination, but is still a Trustee (as he was a member in good standing when previously elected) until replaced by the Board. Robin Sims will be officially appointed by the Board once he renews his membership.

Douglas Bundy indicates that the point is moot because Robin Sims is already a Trustee. President Porter agrees, and calls for vote on nominations, as stated.

10:25am: Vote called.

  • Phillip Porter -- Aye
  • Robin Sims -- Aye
  • Bruce Peret -- Aye
  • Rainer Huck -- Aye
  • Ronald Satz -- Aye
  • Douglas Bundy -- Aye

Motion passes unanimously; 6 Aye, 0 Nay, 0 Abstain.

10:26am: President Porter calls for any other business.

Ron Satz states that our Amazon sales are again open for business. Phil Porter and Bruce Peret will be the new primary shippers, with Ron Satz being the backup shipper. Rainer Huck will send a quantity of books to Bruce Peret and Ron Satz to cover orders.

Ron Satz says to stay online after the meeting for his presentation on the Materials Property database project.

Phil Porter indicates his personal projects are now completed, and he can devote more time to ISUS.

Phil Porter commends Bruce Peret on the many, many hours he has put in to get the paperwork straightened out for the various government entities, and for recreating the ISUS books and financial records.

Phil Porter wants to hold short Board meeting immediately after the annual meeting, before Ron Satz's presentation.

Bruce Peret informs members of current work in progress of scanning in all the issues of Reciprocity, to be available on the RS library (http://library.rstheory.org). Currently, 9 years have been scanned in. There are approximately 2000 pages of Reciprocity issues that will be made available.

Bruce Peret plans to go to Utah and work with Rainer Huck to get Larson's original research notes scanned in and available to ISUS members, as historical documents.

10:30am: President Porter closes meeting.